The Executive Assistant will provide high level support to the CEO and other members of the executive team. The ideal candidate will be professional, articulate and enjoy working within a collaborative, fast-paced start-up environment. He/She will leverage a broad range of skills with a high degree of professionalism, initiative, proactivity and collaboration, and exercise good judgment in a variety of situations. He/she must be able to work under pressure with the ability to handle a wide variety of activities with significant attention to detail and handle confidential matters with discretion.
Provides high-level executive administrative support to assigned senior executives of the company, and remains available as backup support to other Admins during periods of high volume, vacations, etc.
Regularly handles confidential and proprietary information with utmost discretion
Proactively manages calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency
Coordinate and organize international and domestic travel, hotel accommodations, car service, preparation of itineraries/materials, etc.
Manage expense reporting in a timely manner
Manage high level meeting planning and logistics – e.g., board of director meetings, and large team off-sites. This includes preparing and printing materials, comprised of; reports, PowerPoint presentations, spreadsheets, and other documents / materials, as needed
Arrange off-site meetings including venue, A/V equipment, accommodations, catering, meeting supplies, etc., as needed
Act as point person for visiting executives and corporate investors
Schedule and coordinate numerous weekly and ad hoc meetings,
Lead ad-hoc projects as requested by the management team
Prior experience with a start-up preferred, but not required
10+ years previous administrative experience with 5+ years’ experience supporting Executive level is required. A thorough knowledge of word-processing, centralized file server and standard office equipment is required. Must have advanced skills with MS Word, Excel, PowerPoint and Outlook.
Knowledge of Concur Business Travel & Expense Software helpful, but not required
Bachelor’s Degree or equivalent combination of education and experience may be accepted as a satisfactory substitute.
Strong organizational skills and superior attention to detail
Demonstrates ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts
Exceptional interpersonal skills; poise, professionalism and the ability to build relationships with staff and board members
Strong problem-solving and decision-making capability
Highly resourceful team-player, with the ability to be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Willingness to assume additional responsibility and learn new skills
Karuna Therapeutics is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.